CCIH 2024 East Africa Regional Meeting

When will I know if my abstract has been accepted?

Speakers will be notified on a rolling basis if their abstract has been accepted. Please be patient as we coordinate.

What if my abstract has been accepted for the 2024 meeting?

If your abstract has been accepted, CCIH will notify you with more details about the day and time you will present. You may be asked to present in a different format or with a different panel. We appreciate your understanding and flexibility.

Will you be accepting additional abstracts or proposals?

We are not accepting new abstracts at this time.

Register here for the Regional Meeting. See pricing and more information below. 

Pricing

What happens if I am on the waitlist?

As we approach capacity for our meeting space, registrations will be automatically placed on the waitlist. You will not be charged if you are placed on the waitlist. You will be notified when space becomes available, and payment will be made then.

Do I need to be a CCIH Member to attend? Is my membership current?

• The Regional Meeting is open to anyone; you do not need to be a member to attend, but preference is given to East African residents, and CCIH members receive a discounted rate.
• For Individual CCIH Members: Please make sure your membership is up-to-date. If you are not sure, you can email membership (at) ccih.org to check.
• Staff of member organizations: If you are not sure if your organization is an active member, contact us at membership (at) ccih.org.

What is included if I register for Full Board?

If you register for Full Board, you will receive 3 nights of lodging and meals (dinner Monday through lunch Wednesday) at Brackenhurst Conference Centre.

What is included if I do not plan to spend the nights at the meeting center?

If you register for Meeting Attendance only (without room and full board), your registration for each day includes tea breaks and lunch.

Can I get a receipt for my registration?

You should receive an email confirmation with your full payment, indicating the amount paid. If you choose the “pay later” option, you will not receive a receipt until you pay.

Does CCIH offer refunds? You can receive:

• A full refund if CCIH is notified 30 days prior to the start of the meeting (April 24, 2024).
• A 50% refund if your cancellation request is received 2 weeks before the start of the meeting (May 6, 2024).
• There will be no refund if you notify CCIH after May 7, 2024.
  

Can I pay in person?

If you choose the “Pay Later” option during registration and wish to pay in person, you must obtain pre-approval for your registration to be considered complete. The same cancellation policy (see above) applies to deferred payments. You will be responsible for payment if you cancel late or not at all.

Are there scholarships available?

There were a limited number of $250 USD scholarships to support those who need financial support from East African countries for Full Board registration. Applications closed on January 31, 2024. 

Do I need a visa and what is an eTA?

• You do not need a visa to travel to Kenya. On December 12, 2023, Kenyan President William Ruto announced that Kenya will be a visa-free country beginning in January 2024.
• In lieu of a visa, all non-East African residents must apply for an Electronic Travel Authorization (eTA) from the Kenya Electronic System for Travel Authorization (eTA) prior to entry. The eTA applications are usually processed within 3 days, but we recommend applying at least 2 weeks prior to travel. The eTA is valid for 90 days from the date of issuance.
• Who must obtain the eTA? The eTA is mandatory for all foreign visitors, except passport holders from the following East African countries are exempt and do not need to apply for an eTA: Burundi, Democratic Republic of Congo, Rwanda, South Sudan, Tanzania, and Uganda.
• What information is required to apply for an eTA?
  • Valid passport
  • Recent passport picture OR similar headshot photo
  • Contact details (home address, telephone, email)
  • Travel information and flight itinerary (arrival flight number, dates of flights. You may consider uploading a screenshot of your flight itinerary for convenience.)
  • Proof of booking for the hotel you will be staying at (CCIH will prepare and send this for those who are staying at Brackenhurst and need proof of lodging. If you are staying at additional hotels or other lodging you will have to request this information from the other lodging source.)
  • Credit/Debit card information for payment
• How much does the eTA cost? The eTA fee is USD 32.50 per traveler, plus bank and processing fees (approximately $34.95 USD).
• CCIH and our co-host, the Christian Health Association of Kenya, will provide all registrants with an invitation letter as a supporting document after your registration is confirmed.

When do I need to arrive and leave?

• The Regional Meeting begins Tuesday, May 21 at 8:30 am EAT. The sessions will conclude approximately at 4:15 pm on Tuesday and Wednesday and conclude Thursday afternoon after lunch (approximately 2:00 pm EAT).
• Plan to arrive the day before if you are registered for Full Board. Check-in for accommodation at Brackenhurst begins at 3:00 pm on Monday, May 20. Dinner and lodging for Monday, May 20 are included in your Full Board registration. (If you need additional nights, contact Brackenhurst Conference Centre)
• If you are not staying at Brackenhurst, allow enough time for morning traffic to arrive before 8:30 am EAT each morning.

Banking

• No ATMs are available on the Brackenhurst campus, but major credit cards are accepted onsite. The gift shop can exchange US dollars for Kenyan shillings and can facilitate withdrawals and payments through MPesa.
• Currency exchange services are available at the airport.
• Sim/eSim cards can be purchased from Safaricom at the airport.

Airport Transfer

• How do I get to the Brackenhurst Conference Centre? If you indicated you need assistance with airport transfers in your registration, CCIH will coordinate with Acts Africa to arrange round-trip transportation. Please send your travel itinerary to events (at) ccih.org. The cost is $50 per person each way but can be paid on-site.
• How do I get back to the airport/Nairobi at the conclusion of the Regional Meeting? CCIH will work with Acts Africa to provide transportation back to the airport or to a destination in central Nairobi. Cost is $50 per person. Arrangements with CCIH must be made prior to the meeting. 

About the Conference Location

© 2024 Brackenhurst Hotel & Conference Centre

The Brackenhurst Hotel & Conference Centre is located 20 km northwest of Nairobi. Visit their website to learn more about amenities and the surrounding area.

Hotels Near Nairobi Airport

For guests who will not be departing until Friday morning (5/24), we recommend the following hotels conveniently located near Nairobi Airport:

• Four Points by Sheraton Nairobi Airport
• Crowne Plaza Nairobi Airport
• Hilton Garden Inn Nairobi Airport
• Argyle Grand Hotel Nairobi Airport

What can I expect for housing?

• Brackenhurst Conference Centre offers single rooms with a private en-suite bath. Double rooms are also available. Visit their website to see the facilities.
• Brackenhurst also has great outdoor sports grounds and running trails. Bring outdoor shoes if you want to enjoy the outdoor scenery. 

How should I dress?

• Dress for the meeting is smart casual, formal suits and high heels are not recommended. The grounds are hilly, so wear comfortable shoes. 
• Ties for men are not necessary. 
• The weather is usually cool and can be wet in May. Bring appropriate layers to stay warm, and an umbrella or rain jacket is also suggested.

Will there be interpretation (translation)?

There will be simultaneous interpretation into French using the AI Wordly app. We will have a QR code for those needing interpretation to scan before our main sessions. You will need a laptop or phone with a listening device to hear the audio or read the interpreted captions. We suggest everyone bring their own earbuds or earphones (they will not be provided). 

Are there any health-related warnings or notices?

• There is 25% less oxygen in the air due to Brackenhurst’s high altitude (2,240 meters or 7,280 feet). Persons coming from low altitudes should allow themselves time to acclimate to the altitude and remember to stay hydrated.
• There is no known malaria present at Brackenhurst due to the high altitude.
• Brackenhurst has an onsite health clinic that is open Monday through Friday from 8:00 AM to 5:00 PM and is available for emergencies at all hours.
• Smoking is not allowed on the main campus at any time.

Does the meeting offer Continuing Education credits?

No, we are not able to offer any continuing education credits for this meeting.

Is breastfeeding/expressing space available?

The children’s center is available for nursing mothers. Please let us know in advance if you will need the space.

Are there accommodations for those with mobility issues?

A few rooms are wheelchair-accessible and can be reserved upon request. Most of the main meeting rooms and dining areas are wheelchair accessible.